FINAL MINUTES OF PUBLIC MEETING

 

BOARD OF SELECTMEN

 

Meeting held on the 13th day of May 2003

 

Board members present: B. Kantner, S. Fiske, Ted Petro

 

Call to Order by B. Kantner at 7:02 p.m.

 

Approval of prior minutes:  Move by Fiske to approve the 4/22/03 minutes as written, second by Petro and voted in the unanimous affirmative.  Move by Fiske to approve the 4/22/03 non-public minutes, second by Petro and voted in the unanimous affirmative.  Move by Fiske to approve the 4/29/03 minutes as amended, second by Petro and voted in the unanimous affirmative.  Move by Fiske to approve the 4/29/03 non-public minutes, second by Petro and voted in the unanimous affirmative.

 

           

  1. Subject:  Reviewed and signed vouchers. 

Reviewed and signed building permit applications for the following:  Tamposi, M 01 L 013 for the interior finish on a cabana.  W. Mazza, M 08 L 053 to replace an existing mobile home (contingent upon the removal of the existing mobile home within 90 days of occupancy permit).  Lunt, M 06 L 048 for a sunroom addition.  T. Fiske, M 08 L 050-C for renovation of a kitchen.

Reviewed and signed an intent to cut for North Pack Lodge, M 09 L 007.

Reviewed and signed the engagement letter for the 2002 audit by Melanson, Heath & Co. 

Reviewed and signed attorney letters for the 2002 audit.

Fiske gave an update on the common rails project.  Discussion of whether any of the costs of this project could be paid for from the Common Maintenance budget.  Fiske will be meeting with the Budget Committee and will ask for their input on the costs.  The Board agreed that any remaining stain used on the rails will be used to paint the benches on the common.

Reviewed the 5/8/2003 Town Forum.

The Administrative Assistant gave the Board an overview of the New Hampshire Municipal Managers Association.

Move by Kantner to accept the gift of an OHRV and related equipment not to exceed a cash equivalent value of $10,000.00 for use by the town as determined by Police Department policies.  Second by Fiske and voted Kantner and Fiske for, Petro abstained.

 

 

FINAL MINUTES OF THE PUBLIC MEETING

HELD ON THE 13TH DAY OF MAY, 2003

 

 

1.      Subject: (cont.) Discussion of Fiske and Ginny Hatt attending the Local Welfare Association workshop.  The Board approved attendance.                                                                          Discussion of the flower boxes at the Town Hall.  Move by Fiske to have Linda Bollinger paint the window boxes for the Town Hall, second by Petro and voted in the unanimous affirmative.                                        Discussion of a request from Tom Hawkins for a determination on whether a building permit would be needed for a “tent structure” to be used as a garage.  The Board determined that no building permit is needed.

 

  1. Subject: 7:45 p.m.  Police Chief James McTague met with the Board and gave an overview of the Police Chief’s job.  McTague explained the Police Department policies and policy manual.  Police coverage of the town was explained including regular coverage and coverage during vacations.

 

  1. Subject: 8:20 p.m.  Arnold and Jean Thibodeau came in to speak the Board about moving their house.  Thibodeau explained that the foundation has to be replaced.  The Thibodeau’s would like to increase the size by 14’.  At the present time the right side is 23’ from the lot line, the increase would put the house 19’ from the lot line.  This is a pre-existing non-conforming structure.  The Board determined that the Thibodeau’s will need a variance from the Zoning Board of Adjustment.

 

  1. Subject: 8:30p.m.  Joe Cournoyer, Recreation Commission Chairman and Marty Connolly, School Board Representative met with the Board.  Connolly explained that the Recreation Commission would like to hook into the water line that runs to the elementary school to supply water to the new ball field and skating rink.  The Conval School Board has given permission and they would like to have the Board of Selectmen’s permission as the ball field is on both town and school property.  Both Connolly and Cournoyer have spoken to Pete Caswell about the most cost efficient method to do this.  The Board approved the request.  Fiske requested Connolly obtain a letter from the School Board indicating their approval of the request.

 

  1. Subject: 8:45 p.m.  Discussion of the web site created by Steve McRae.  The Board discussed how the web site should be maintained.  The Board agreed to reimburse McRae for the $189.00 incurred to obtain the domain name and fee for the world-wide-web for the first year contingent upon the receipt of an invoice.  Discussion of McRae maintaining the site until the March 2004 town meeting and then continuing the maintenance of the site on an annual contracted basis.  Discussion of the Board and community  

FINAL MINUTES OF THE PUBLIC MEETING

HELD ON THE 13TH DAY OF MAY, 2003

 

 

  1. (cont.) support for the website.  Discussion of the possible formation of a committee to oversee the website and the formation of guidelines for information put on the website.  The Board will review the options available and discuss the website further at a future meeting.

 

  1. 9:00 p.m. Non-public session RSA 91-A II:3 (a) – Employee matters.  Move by Kantner to enter non-public session, second by Petro and voted in the unanimous affirmative.  Review and discussion of employee evaluation with Debra Harling, Administrative Assistant.  The BOS and Harling signed the evaluation form.  The next review will be in six months.  Move by Petro to leave non-public session, second by Fiske and voted in the unanimous affirmative.

 

 

  1. Meeting adjourned at 10:40 p.m.

 

 

 

Respectfully submitted by Debra Harling, Administrative Assistant.